Executive Assistant to Chief & Council

Closing Date: September 10, 2023 12:00 am
Type: Salary

Position Title: Executive Assistant to Chief & Council – Permanent Full-Time

Position Description: Under the general direction of the Chief Executive Officer, with a close reporting relationship to the Elected Chief, the Executive Assistant to Chief & Council will primarily provide assistance to Chief & Council including administrative support, coordinating and communicating Chief & Council activities, answering and referring queries, scheduling meetings, organizing travel and other duties as required.

Major Responsibilities:
• Administrative duties in support of the Chief will include but not limited to: Word processing, presentation development, briefing notes, speaking notes, spreadsheet building, telephone communications and screening, calendar management, travel arrangements, expense reports and filing system management
• Coordinate all external communications for Chief with tact and diplomacy
• Organize communication, agenda disbursement, and follow-up between Chief and Council for Chief and Council scheduled meetings
• Pre-plan and arrange catering for Chief and Council Meetings, which includes keeping record of catering contracts with the First Nation, cheque requisitions, choosing menu options, and understanding dietary restrictions
• Schedule portfolio meetings for Council Portfolio holders
• Document and record accurate meeting minutes, motions, BCR’s etc. during Chief and Council scheduled meetings
• Print, fax and email communication to and for Chief and Council
• Arrange travel for Chief and Council to attend out of town events
• Attend evening meetings and have a flexible schedule
• Other related duties as assigned

• Post-Secondary Education in Administration or related discipline
• Strong working knowledge of Chief and Council Governance
• Minimum of 2-5 years’ experience in Administrative roles
• Must possess excellent oral, written and interpersonal communication with strong writing and editorial abilities
• Working knowledge of Microsoft Word, PowerPoint, Excel, internet, email
• Must be able to meet tight deadlines in a fast-paced, often pressured environment
• Must have the ability to work effectively in a team
• Must be capable of maintaining confidentiality, with a high level of accuracy regarding information
• The ability to develop and maintain strong professional relationships with internal and external stakeholders and work effectively with all levels of employees is critical
• Excellent organizational skills and attention to detail

Salary: To be negotiated.

Closing Date: Applications, consisting of a cover letter and resume with three (3) references, must be received by 11:59 p.m. on Sunday, September 10, 2023. Please direct your application to the attention of:

Donna Mullen
Human Resources Assistant
P: 807-623-9543 ext. 806
Email: [email protected]

When applying online, please ensure to reference the Job Posting Title in the Subject Line.

When hand delivering; ensure that your application is date stamped and a copy provided to you.